Alumni Small Grants Program
2014-2015 Alumni Small Grants Program
The US-Educated Alumni Small Grants Program (ASG) is intended to sustain the alumni community and maintain alumni activities by engaging and motivating alumni of various U.S. Exchange programs to participate in community development projects. It seeks to encourage inter-alumni networking, as well as civic engagement by alumni with the broader Azerbaijani Society. The ASG program is funded by the U.S. Embassy in Azerbaijan and administrated by the US-Educated Azerbaijani Alumni Association (AAA). The grants are open to both USG alumni groups (minimum three alumni) and individual alumni. The grant funding may not exceed $3,000 for alumni groups and $1,000 for individuals. International and local NGOs, foreign citizens and non-alumni groups are not eligible for grants.
Objectives of the ASG
• To encourage projects that aim to give back to the community (such as regional outreach projects);
• To partner with a public institution and initiative a public or community service program;
• To provide extended support for alumni events or to organize alumni networking opportunities to provide a unified environment, where alumni not only gather but also produce contributing outcome for the general public;
• To organize training programs or conferences for professional development of colleagues and/or other alumni (Topics may vary from education and sport to environment).
Eligibility of Applicants
• Applicant/s must be alumni at the time of application;
• Applicant/s must currently be residing in the republic of Azerbaijan;
• Alumni and recipients of all U.S. Government-funded exchange and training programs, including ECA, USAID, USDA trainings, as well as others with a U.S. Government alumni connection are eligible to apply;
• Funded projects can start from September 30, 2014 and end before March 31, 2015 (Project activities can only start after signing grant agreement with AAA).
Grant Application Procedures
The Application for the ASG is available to download from (the applicants are encouraged to use the format without any modifications): http://aaa.org.az/alumni-small-grants-program
Eligible applicants should submit
• Completed grant application form (attached);
• Budget and budget narrative**
• CV's of the eligible alumni;
• Other documents necessary to better evaluate submitted project proposals.
Full package of Application should be emailed to the Project's Coordinator Mrs. Zahra Amrahova at email@example.com and cc to firstname.lastname@example.org with the subject name Alumni Small Grant Program of your email. Applications must be submitted by September 5, 2014 by midnight. Grant awards will be announced beforeSeptember 26, 2014. All applicants will be notified about their results.
• ASG can only be granted after signing grant agreement with AAA and the finalist grantee (as a nholder of Taxpayer Identification Number (TIN));
• Applications must be submitted by midnight on the deadline day. Applications that are received later than the mentioned deadlines will not be accepted;
• If any complains or suggestions for the future, please address them to the alumni elected chairperson – Mr. Vali Huseynov email@example.com
Review of ASG applications
A review committee will be established to provide a fair assessment of the applications. The applicants will be unanimous to the committee in order to provide unbiased grading of each application. The review committee will consist of two AAA Board members, appointed by the chairperson of AAA, the US Embassy representative (either PAS's Alumni Coordinator or Cultural Affairs Officer) and one previous alumni beneficiary, presented by the previous project coordinator of the ASTG project.
Evaluation rubrics of applications
• Clarity of the project purpose and its feasibility of implementation;
• Solid background of the problem and sound flow of action plan;
• Contribution of the project for the Azerbaijani community;
• Creativity and innovation of the project;
• Regional component in project's activities;
• Applicants who have not received ASG before may be given priority.
Disqualification conditions of applications
• Failure to submit the application form with all required files;
• Applicant's attempt to request anyone involved in the process for a favorable evaluation of the application;
• Applicant has submitted several applications.
Restrictions of the Grant
Grants may not cover the following costs:
1. Social welfare projects;
2. Capital improvements;
3. Purchase of furniture and office decorations;
4. Purchase of computer hardware or office equipment (i.e. printers, photocopiers, fax machines, webcams, software, etc.)
5. Purchase of vehicles;
6. Projects that contain the appearance of partisanship/support for electoral campaigns;
7. Academic or analytical research (if not part of a larger project);
9. Paying the costs of international participants/guest speakers at events;
10. Medical and psychological research, and clinical studies;
11. Provision of health care services;
12. Projects of a commercial nature;
13. Entertainment costs (alcoholic beverages, cocktail parties, guided tours).
** Budget guidelines
In order to be sure that the Review Panel understands why there is a need for funding, the applicant should prepare a line-by-line, detailed list of expenses that will be generated by this project. Budgets should be submitted both in local currency and U.S. dollars. The budget should be prepared in a logical manner and offer enough detail that a reviewer will be able to understand exactly what the figures mean and how that figure was determined. Please remember that the budget in essence is a program description in financial terms and therefore its coherence and cost-efficiency is vital for the success of your application.
The proposal should also include a statement that explains very precisely the proposed budget so that members of the Panel will understand exactly how the money would be spent. The budget narrative should follow the actual budget presentation itself and describe in some detail the costs presented in the budget. In other words, the narrative explains, line by line, what the numbers mean and how they were determined.
Materials should include stationary, printing and publishing materials, office supplies needed for the program activities. They may also include preparation or acquisition of literature or educational materials.
Honoraria may cover fees for seminars/conferences speakers or trainers. ASG funds may not be used to provide honorarium or salaries to ECA alumni, including the grant recipient.
Travel costs should cover costs of transportation, per diem, hotel stay and etc. Per diem should not exceed 40 USD per person for any regional trip.
Meals not integral to a program event are not acceptable grant expenses. An effort should be made to secure funding from other sources for food costs. When these costs cannot be supported otherwise they should be clearly justified and limited to a maximum of 10% of the total award amount. This includes expenses associated with individual per diems for grant-related activities.
Entertainment costs (amusement, diversion, alcoholic beverages, cocktail parties) are not allowable expenses.
PLEASE NOTE THAT THE BUDGET ITEMS CANNOT BE CHANGED DURING THE FULFILLMENT OF THE PROJECT WITHOUT WRITTEN CONSENT OF THE GRANTING ORGANIZATION.
Grants for publication of materials should describe the intended audience, content, and how materials will be distributed. Grants for seminars/workshops should describe the expected audience, content, and timeframe. If a seminar or a training workshop is proposed in the application, it should also contain the attachments of the training materials that will be used for the training.
* * Please be informed that grantee is responsibility to make TIN and social security payments according to the local regulations of the Republic of Azerbaijan.
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| Tarix: 2014-08-21